What needs to be on a document for recording purposes?

Among other things county staff reviews documents presented for recording against the requirements listed below. Failure to meet these, among other possible requirements, may cause your document to be rejected:

  • Date Of Execution
  • Name Of Grantor/grantee / Mortgagor/mortgagee
  • Complete Legal Description
  • Proper Acknowledgement (Notary Seal/stamp, Signatures, Marital Status When Applicable
  • "Drafted By" Statement

Other documents may require:

  • Reference Document Number
  • State And County of Venue
  • Mortgage- Secured Amount
  • Deeds/contract For Deed- electronic Certificate of Real Estate Value (eCRV) Required If Sale Involved
  • Total Consideration Statement
  • Deeds/contract For Deed- Well Statement /Disclosure
  • Deeds/contract For Deed -Grantee Statement (Name and Address of Grantee)

Please note: When drafting a legal document, it is advisable to seek legal advice from an attorney to ensure your document has the intended effect. County staff does not give out legal advice.

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1. Can I access land records via the internet?
2. How do I obtain a copy of a birth certificate?
3. How do I apply for a marriage license?
4. What needs to be on a document for recording purposes?
5. How do I find the size of my lot?
6. How can I search a property?
7. Is this property Abstract or Torrens?
8. Where can I get blank forms to transfer property?
9. Will the Recorder's/Registrar's Office help me fill out my forms?
10. How do I obtain a copy of my deed?
11. Is there a list of Judges that perform marriages?
12. How do I obtain/file my military discharge?
13. How do I record my ordination?
14. How do I become a notary?
15. How do I do a genealogy search?
16. How do change my birth certificate?